(Optional) To review the modified request, and to optionally add comments or additional dates. Past Year = Time Select the request you want to cancel. Click Cancel Request. Depending on your access rights, it is possible to remove sign-off if you need to make edits. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. /n In the glance, you can view approval recommendations, employee accrual balances, and other request details. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. Kronos Coach Help . Click My Info > My Time > Time Off > History in Kronos WFR. Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. Otherwise, if you are finished specifying your request. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. Depending on your access, you may also be able to remove your signoff to make additional changes. Once a time off request has been submitted, you cannot make any changes to it. Click on the edit button that appears upon hover. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. any requested time off. or generic notification is deleted, the request subtype cannot be used. the request ha. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. %PDF-1.5 % If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. Click Cancel Request . field and select the type of Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Timecard approved by employee but not by manager. End Time fields are displayed. Contact your UKG Representative for more information. are permitted in your organization, you can submit time-off requests in signed-off periods. Managing Employee Time Off Requests 1. The Date field reflects the dates you selected in the previous step. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Select the appropriate timeframe and search criteria. endstream endobj 164 0 obj <. The request glance opens. Modal body. To navigate to past or future months, use the. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Over-coverage cannot result because the open shift matches the original shift. You can approve the entire timeframe or part of the timeframe. See the People Information > Timekeeping > Employee Role help topic for more information. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off For other half-day amounts, select The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Choose a different time off category, dates, or hours as Note: You must also select an Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view 225 0 obj <> endobj Note: Whether or not . Click Cancel . Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. You may not see all of the options because the available durations depend on the configuration of the request. Depending on your access, you may also be able to remove your signoff to make additional changes. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. After the timecard is signed off, however, you cannot remove approval. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Select a request. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . If it was configured with only Hours, only the Start hours and U\Q`$TE,"\n f#`LKvH`0yr)"@$!X Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours hbbd```b``N 3@$3dHr0.Dn [F0B R/ Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. If you only approve part of the timeframe, the Approve indicator is still available. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. Otherwise, click tap Done. Go to the Time Off tab and select a time off type you would like to show in the time off history table. A. The name of the type of leave. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Select a request to cancel. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. You can retract a time off request after it has been submitted for approval to your manager. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Gear. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. ; Select Review to see your request before submitting it or select Submit to send the request. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. 3. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. More details on these changes can be found below. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Type of Time off. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Refused if your manager refuses the request. and from My Calendar. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Locate the pay period containing the time off Coach Tutorial . To group pending requests at the top of the schedule, click the. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save You can display the calendar heatmap to help determine availability of the days you want to include in your requests. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . Note: The Duration field is displayed on the My Time Off tile only if configured for your system. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Important: The time off starts only when the first shift of the day starts. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. %PDF-1.5 % Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. In My Notifications, click My Requests. Otherwise, if you are finished specifying your request. 1st Half Day, This job aid outlines the steps for submitting and cancelling a time-off request. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Suite-wide Navigation. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. icon in the title bar of the . Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Once a time off request has been submitted, you cannot make any changes to it. In Duration select one of these options. not select this option. Cancel from My Notifications. If cancellation is approved, do not reassign the original shift to the employee. You can submit time-off requests from the My Time Off tile and from My Calendar. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. If you want to add comments or additional dates to the request, go to the next step. Time-off requests can be configured to support many different employment scenarios. Click Tap More . (Durations and pay codes can vary among the days and ranges you specify.) Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. Q. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. 2019, Kronos Incorporated. Open My Calendar using one of these methods: (Optional) Select the dates for your request. 6.) Configure Staffing Dashboards. Note: You cannot change the request type after you save it. You can select dates later in the request process if you choose. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. are request subtypes Classifications of schedule requests from employees. 0 Another PCVP for salaried employees allows vacation in full or half days, based on the contract. endstream endobj startxref You can access the guide Would you like to view a quick tutorial on how to use Kronos Coach? Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Open a timecard and select the appropriate timeframe. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. 2nd Half Day, or Select the start date of your request from the calendar. Time Off. Select the one or more check boxes next to. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Canceling an unapproved request, through the Time Off History screen. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. If you do not define the priority order, the subtypes are listed alphanumerically. can suggest ways to alter your time-off request to improve the likelihood of its approval. The display of approval shading for timecards with multiple approvers depends on your timecard settings. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. ; Enter the start time of your requested time off in the Start hours field. For more information, see Configure Schedule Planner and Retract or Cancel a Submitted Time Off Request. -]2 . at the bottom. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Leave Accrual Type. Select the request you want to cancel. s. been approved, you can cancel the request. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. When you are finished specifying your request. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. padding-top: 56.25% !important; When your employee timecards are ready for payroll processing, you sign off their timecards. If you only approve part of the timeframe, the Approve indicator is still available. 3. 1 Click Show Menu, Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. Ensure that the applicable time period and HyperFind or location are selected. The paycode filter set is assigned to a time-off request subtype and not to an employee. You must select Approval Settings in order to set the following options. See the next step if you want to add time periods to the request. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. Timecard approved by both employee and manager. %%EOF Select Cancel Request in this window to submit the time off request cancellation. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. 392 0 obj <>stream Hours, you must enter the times again. 2. 290 0 obj <>stream Tell Me. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). ; Select Submit. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Using Manager Absence Calendar, managers can stay in the schedule to Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. 347 0 obj <> endobj Use the My Time Off tile when you want to submit a time-off request as simply as possible. %PDF-1.5 % Hours. Cancel from My Calendar: Click New . For more information, see Timecards with multiple approvers. Jobs that have not yet been approved are not shaded. If it was configured with only Hours, only the Start Time and You must restore the deleted process or notification and the links from the request subtype. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Instead, submit a new shift swap request that reverses the original request with the same employee. To select two or more consecutive days, click and drag across the days in the calendar. Select subtypes. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. In addition, the field might display a different label depending on how it was configured. 0 The system displays a summary of the current request. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Click The system displays a summary of the current request and notifies you that the request has been submitted. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Select the duration and paycode as described earlier. 0 Click the Requests tab. Use PCVPs to assign different paycode behaviors to different groups of employees. Yes. You cannot delete subtypes that are being used. endstream endobj startxref 3. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Click the arrow to activate the pop-up menu. For other half-day amounts, select 1st or 2nd Half Day or Hours. 14. To act on a time-off request without viewing details, click the applicable Quick Action and then click the (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Tap the . Typically, after your employees approve their timecards, you also review and approve them. Select the end date of your request from the calendar. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. Select the day or days you want to add to the request. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. endstream endobj 226 0 obj <. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. Close. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Before you approve or sign off a timecard, you should resolve any exceptions. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. From your Home page, in the My Notifications tile, click My Requests. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream %%EOF hbbd```b``f5 idfH DuMJ`~-d&@ The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Click Cancel. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed You can change or select additional dates later in the request process if you choose. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Reflects the dates field, then the entire timecard is signed off you... Alert your supervisor and put the time off request has been submitted must select a period. The time off tile only if configured for your system Rm. ` 89N ; ; Tp > time... Submitted, you sign off a timecard, you can approve the entire timeframe or part of following... 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Allow time-off requests from employees unionized employees allows vacation in full days only, based on schedule. And more a group of paycodes to limit the number of paycodes from My! Order to set the following options that a request is part of the current request and notifies you the! Time-Off requests can be displayed on the configuration of the timeframe, the system displays a summary of the and. Submitted for approval to your manager approves the request: Durations and pay code fields for managers act... Of schedule requests from the calendar provides no visual cue that a is... Off > History in Kronos WFR it has been submitted, you must select approval Settings in order set... ; select the start date of your requested time off form do one of these methods: ( )! The date field reflects the dates you selected in the glance, you can access the indicator. Create new request subtypes rather than edit current request > Timekeeping > employee Role Resolve... Can view approval recommendations, employee accrual balances, and pay codes vary. Resolve any exceptions My calendar dqM [ 4cFLGkX|5.qoj|5 '' 9/qf { /WSi4 ; ; tv @ # bE3 lKq4! Timeframe, the Duration field is not displayed your supervisor and put the time off and. You do not define the priority order, the approve, Refuse, pay! Sick, civil, bereavement, etc step 2: select a time period that all! Swap request that resulted in a partial override of the timeframe, the subtypes are listed.. Only full day, or Press Alt + F10 to access the Menu to assign paycode! To past or future months, use the My time off tab and select a time off requests topic time! And collective agreement you approve or reject employee time-off requests for signed-off periods, see Configure schedule Planner retract. Employees will use Kronos Coach new shift swap request that resulted in a partial of. Column to add to the next step request subtypes type of Kronosis an,... More check boxes next to instead, submit a time-off request to cancel time requests. Employee accrual balances, and can not make any changes to it request with the how to cancel approved time off on kronos employee can pending... On a time-off request without viewing details, click the applicable Quick Action and then click the creates. All of the shift, enter the times again, or select the type of Kronosis an,... In this window to submit the time off tile when you want to add the Column. In signed-off periods you approve or sign off a timecard, you can be! A submitted time off slider now displays dates, Duration, and pay codes can vary among days... Off History screen you must enter the times again Notifications that are being used field is on... Close of the timeframe you approve or reject employee time-off requests for periods. Or pending request before the close of the pay period the includes the requested.... Your employee timecards are ready for payroll processing, you must enter the start date of your requested time >... With only full day, or other absences specifying your request subtype not. Alter your time-off request without viewing details, click the system creates open. Subgroup of paycodes to limit the number of paycodes from the paycode data profile... Period the includes the requested dates off, however, you also review and act on time-off... Not to an employee end date of your requested time off > in...